Software Features

SOFTWARE

FOR CLINICS SALONS & SPAS

The Most Comprehensive Software as a Service (SaaS) on the Market! Designed for Clinics, Salons and Spas. Open your salon to opportunities for new appointments 24/7 with the most effective fully-responsive online booking & software on the market. Increase Average Spend and Client Visits With ClinicSoftware.com

Don't forget to think Mobile On the Go

- Online Booking, Diary and Shifts access from Mobile. ClinicSoftware's solution runs on all platforms such as PC, Mac and Mobile. A truly mobile Software can mean the difference between a solution that merely helps your business and one that revolutionizes it.

ClinicSoftware.com manages all of your critical business information in one place.
Implementing the right software can increase sales and productivity.

GROW SALES, SAVE TIME, GET ORGANIZED.

Let's take a look at a few ways ClinicSoftware.com gives small companies power over their business:

  • All Tools in One Place
  • Grow your Business
  • Reports
  • Grow your Productivity
  • Tablet Consent Forms
  • Fully Responsive Online Booking
  • Mobile access on the go
  • Access from anywhere at any time

CLINICSOFTWARE.COM GIVES YOUR ENTIRE COMPANY A 360-DEGREE VIEW OF YOUR CUSTOMERS, APPOINTMENTS AND FACILITATES COLLABORATION ACROSS YOUR ORGANIZATION, HELPING YOU BUILD STRONG, LASTING CUSTOMER RELATIONSHIPS TO RUN YOUR BUSINESS, GROW SALES, SAVE TIME & GET ORGANIZED! START TODAY!

ACCESS CLINIC LISTS

Clinic Lists Control for a total access

As a beauty Clinic owner or manager you have to understand that your staff can only access what their security level requires based on your Clinic Lists . Clinic Software allows you to create any number Access Lists to match your requirements and afterwards assign these to each employee. This makes it possible for business Clinic owners to govern who sees exactly what and when, after that the access created it will be based on what you see is what you get for each staff member.

Each member of your staff has their own safe PIN which is needed to access the system. For more security the software application will certainly lock the screen after a time of activity or after each log out from the system.

The monitoring reports guarantees that EVERY alter or change made within the database is recorded together with its previous value. This enables you to see not just exactly what has actually altered, however likewise who altered it.

As a beauty Clinic owner or manager you have to understand that your staff can only access what their security level requires based on your Clinic Lists. Clinic Software allows you to create any number Access Lists to match your requirements and afterwards assign these to each employee. This makes it possible for business Clinic owners to govern who sees exactly what and when, after that the access created it will be based on what you see is what you get for each staff member.

APPOINTMENT BOOKING

Your clients are vital to your company, not only can you book new appointments, but you could keep a very detailed customer database.

Day Book Appointment:
Clinic Software day book appointment makes scheduling your customers in for treatments quick and very easy, which is crucial for a busy beauty Clinic. However, Clinic Software does a lot even more than simply allow you to take down a name and time for a visit from your customer. The clients database allows you keep vital information such as: name, date of birth, telephone number, address, e-mail address, warning notes, discount level, voucher code, forms signed, order history, appointments history, account balance, and more.

Comprehensive Clinic Appointment Booking Software:
Clinic Software also provides you the power to keep a lot more comprehensive info such as: skin type, allergic reactions, last visit, favourite therapies and treatments and other urgent notes. The advantages of keeping a greater level of info include: the capability to do even more concentrated marketing, maintain a far better connection with your clients and also it offers you the possibility to recognize your customers much better than you ever have done before.

Single Click Appointments Clinic Appointment Booking Software:
Bring in new appointments is done utilizing a single mouse click. The beauty Clinic agenda could be viewed in day, in advance for a week or in advance for even months and you will create more appointments for the next months. This allows appointments to be quickly relocated from one day to another day.

Access Available Anywhere Appointment Booking Software:
Having the appointment day book online means that a Clinic manager could view utilisation from anywhere that has access to the internet, from the beauty Clinic , from home or even when away on vacation.

Clearly Determine Appointment Types:
One click appointments, one click sales Working Days, Working Week and Month Views

Complete Clinic Control Appointment Booking Software:
The Clinic manager set-ups the configuration of the employee and the type and period time of the services.

Tool-tips Appointment Booking Software:
We have actually tool-tips to the appointment book to provide you even more details regarding an appointment – simply by hovering your mouse cursor. Just hover over the booking you have an interest in!

More:

  • Easy to use, innovative appointment booking system, to quickly refine your customers
  • Totally configurable for products, services, courses and also staff members
  • Available 24/7/365, from anywhere in the world
  • Integrated Clinic smart solutions
  • Easy to learn
  • Feature rich
  • Quick

BARCODE SCANNER

Increase productivity, reduce mistakes, scan in a second

The new barcode scanner feature makes product sales risk and error free. Simply scan any product with a barcode in front of the scanner for a no keystroke sale. Our software feature can additionally generate barcodes for gifts cards, voucher cards, loyalty cards, products that do not have manufacturer barcodes! You can use membership cards or key tags cards.

This brand new feature quickly scans checks cards or key tags with barcodes to identify your consumers eliminating the need to search by name, phone number. Increase efficiency by adding new client information as well with the new scanning feature. Capture name, address, date of birth and gender while eliminating keystrokes and time with this all-in-one unit.

Our software can also publish barcodes for gift cards, loyalty cards, voucher cards, commitment cards, solutions that do not have supplier barcodes. You could utilize subscription cards or vital tags. This brand-new function rapidly checks cards or vital tags with barcodes to recognize your clients removing the demand to look by name and phone number.

COLOUR STATUS

Colour coded appointments view

The colour of your client’s status appointments will change automatically on your day book calendar once they have confirmed their online appointments, you can even update their colour status manually.

The colour on status appointments day book turns a different colour to indicate payment status when client owes money.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

DEPOSITS

Deposits Reduce Costs of No Shows – in Clinic and online

When we try to encourage our clients to add online booking to their website the concern which always shows up is ‘How can I be sure my competitors won’t book me up in my agenda? At BeautyShopSoftware we identified this in the early day and integrated in a number of safe guards that reduced the risk. You could restrict the feature of ‘Open Up Appointments’ any one customer can have before allowing them to access the online booking page and of course you can disable their access totally if you feel they are not genuine clients.

Both of these go some means however the simply true secure guard to prevent this and also to additionally reduce the costs of no shows is to ask for a deposit at the time of reservation. For these reason when we built the new booking system designed for mobiles, tablets and and laptops/pc including full websites we decided that we should add an option to take a deposit before the appointment is confirmed.

We have actually released the deposit system with payment support for PayPal credit/debit cart payments. The ‘Online Booking Settings’ allow you to easily request the size of the deposit as a percentage of the full service costs. As well as adding the appointment into the Day Book Calendar, the deposit and the payment status will be shown in the ‘Day Book’ also in the customer account section of the software.

If you have any questions or would like to enable deposits on your online booking system then please contact our support team. Salon Deposits.

FILE MANAGER

Our clinic file management control it will give you access to manage and exchange important files of your company like invoices, receipts, documents, scans, and more with your staff members and between branches.

You will have no limit to upload and download important documents of your company from one location to another or to keep safe and secure your very important documents. ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

MULTI COMPUTER

You have a busy Clinic, and practitioners are fighghting over a single computer. Put our Clinic Software on more computers to manage at your front desk, in an office, and all throughout the Clinic . Two PC or more than two PC at one location. Standard comes two for one license.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

PRICELIST

Define your services and categories, arrange them to fit your needs and set prices in our Price list Editor. You can assign different prices to different services and products, also you can assign different prices to same services with a different provider.

Your final price list will be automatically updated in your system, in your website and Online Booking system.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

RECEIPTS REFUNDING

Detailed exception reports are available on the system to highlight services which may be of concern.

Price adjustments, cancelled transactions, refunds and redo’s to name but a few are included in the areas covered.

The value of discounts given and surcharges made is also available. You can even go back and examine receipts previously printed.

You can even offer refund, reprint or send by email when it’s the case for the receipts of your customers.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

SERVICES ADMINISTRATION

Adding your Clinic services

Adding the professional services and treatments you offer, change the pricing if you need to, and you’re ready to roll.

You can create your own unique Clinic or spa services if you can’t find them on our system.

Once you have set the prices for each Clinic service or treatment you want to sell, you will be able to add them to clients’ bills with the click of a button.

Each service you sell is recorded against the client record so you can see the history for every Clinic client and a track which services are the most popular using your Clinic management reports.

Unlimited services.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

STAFF MANAGEMENT

Clinic Software provide you with a full-feature staff management system, from ensuring that appointments are allocated to the correct staff member, to tracking full staff history and activity. Your staff can also use the powerful feature built into the Day Book Agenda to manage exceptions on a day to day basis. BeautyShopSoftware manages the attendance of all staff members, ensuring appointments are only booked during available time slots.

Our software provides a simple clocking in and out system for staff. Hours worked and payroll figures can then be easily generated. Remuneration rates for both hours worked and sales commission can set for each member of staff individually.

Clinic Software provides the tools to enable the Clinic owner to effectively manage their staff.

Clinic Software understands the connections between a stylist/therapist and the services they offer. This means that a single BeautyShopSoftware system can be used to manage multiple disciplines. BeautyShopSoftware ensures that only the correct services are booked to required stylist or therapist.

Our at a glance, staff tracking system allows you to see where each employee is scheduled, and for what time. Increase organization and eliminate double-booking with our tracking system, ensuring that everyone is working efficiently.

Managing resources such as treatment rooms or sunbeds is made easy in BeautyShopSoftware. This eliminates double booking and ensures that the Clinic diary is effectively controlled.

This includes but is not limited to:

  • Services and Treatments Commission
  • Remuneration & Commission
  • Resource Management
  • Products Commission
  • Access Control Lists
  • Staff Rota Management
  • Permissions
  • Tracking

APPOINTMENTS AND DIARIES

Day Book Appointment Booking Calendar

Your clients are vital to your company, not only can you book new appointments, but you could keep a very detailed customer database.

Day Book Appointment:
Clinic Software day book appointment makes scheduling your customers in for treatments quick and very easy, which is crucial for a busy beauty Clinic. However, Clinic Software does a lot even more than simply allow you to take down a name and time for a visit from your customer. The clients database allows you keep vital information such as: name, date of birth, telephone number, address, e-mail address, warning notes, discount level, voucher code, forms signed, order history, appointments history, account balance, and more.

Comprehensive Clinic Appointment Booking Software:
Clinic Software also provides you the power to keep a lot more comprehensive info such as: skin type, allergic reactions, last visit, favourite therapies and treatments and other urgent notes. The advantages of keeping a greater level of info include: the capability to do even more concentrated marketing, maintain a far better connection with your clients and also it offers you the possibility to recognize your customers much better than you ever have done before.

Single Click Appointments Clinic Appointment Booking Software:
Bring in new appointments is done utilizing a single mouse click. The beauty Clinic agenda could be viewed in day, in advance for a week or in advance for even months and you will create more appointments for the next months. This allows appointments to be quickly relocated from one day to another day.

Access Available Anywhere Appointment Booking Software
Having the appointment day book online means that a Clinic manager could view utilisation from anywhere that has access to the internet, from the beauty Clinic, from home or even when away on vacation.

MANAGE YOUR CLIENTS

How Software Improves Productivity

Keeps You In The Know

For successful business flow, you must gather vital information on existing customer and potential clients as well. But saving the data in papers or excel can be hard when you’re also trying to make your bookings. ClinicSoftware.com help solve this problem by saving valuable customer data on your behalf, including:

  • Client history
  • Appointments history
  • Current client preferences
  • Client Notes history
  • Client Consent Forms history
  • Client Rejuvenation Face & Body Procedures
  • Past interactions with a client
  • Drinks History
  • Client infrastructure details
  • Receipt History
  • Past sales interactions
  • Tracking Sessions history
  • Tracking Minutes history
  • Tracking Instalments history
  • Pictures history
  • Products history
  • SMS Text & email Reminders history
  • Shifts history
  • Reports history

TRAINING & SUPPORT

Choose a Cloud-Based Business Software Solution
All major Software vendors offer cloud versions of their systems.
Choosing this software as a service (SaaS) model means businesses no longer have to deal with things that on-premise software apps demand, servers, software issues, bugs, no 24/7 access.

ClinicSoftware.com helps keep software and personnel expenses low, improves support while shortening down times, and decreases the risk and difficulty of scaling up your business.

We will assist you in setting up your software with the services, staff and your clients, provide training for your staff and support your business.

We will also provide educational content in the form of user guides, a comprehensive knowledge base covering all the aspects of the software with video of each feature and interactive webinars.

ACTIVITY DASHBOARD

Get a timeline view of your customer's activity including actions such as rescheduling, cancelling or resizing of appointments, sent SMS and emails with tracking on who performed each action, clinic notes, direct debit payments, receipts, consent forms, courses, account deposits, withdrawals and more.

This feature will help you to track the customer behaviour across the entire system by organising all the relevant information in one place allowing you to better manage your business.

GROUP FUNCTIONALITY

Organise your clients into groups and assign discounts to each group using this feature.

You can also categorise the clients and assign behaviour stars that can be later used to configure the system to automatically notify the staff when the client arrives at your clinic.

FLEXIBLE DIARY VIEWS

Schedule your appointments easily by controlling the Diary display mode for day view, week view for each staff and the resources view that will display each resource in your system with the available book times.

TILL FACILITY POINT OF SALE

Use the till float option of our software to manage the till float value at the start of each day.

The system will then use this value when calculating the end of the day report.