Tracking Features

CRM FULL CONTROL

Clinic CRM Software (Customer Relationship Management)

Each Customer account contains the vital details of that client. You can add notes, past history, postcodes, medical conditions, other personal data as well as various other individual information.

Show your customers that they are unique and provide each customer the satisfaction and also specific individual service they desire.
Our solution allows you to give the best service and with no costly overheads or extra administration.

You have full control to manage the interactions with your current and future clients.
You will organise, automate and synchronize sales with marketing and special services for your loyal and new customers.

CLINIC HISTORY CONTROL

Clinic Software keeps complete track of all customers details. The even more information you have on your customers the better and Clinic Software keeps a complete track of all your customers details and past transaction history. Enabling you to collect all the information you need to increase your customer retention and individual spend

  • Detailed Contact Information
  • Complete Service
  • Services and Courses History
  • Appointments History
  • Retail History
  • Skin Tests
  • Loyalty Cards
  • Voucher Cards
  • Account Balance
  • Notes
  • Client Merge Tool

CLIENT MANAGEMENT

Building a effective Clinic client database and a community
  • New customer generation
  • Client account management
  • Manage your clients

New customers are attracted to the Clinic by the services offered on the Clinic ‘s own booking page.

ClinicSoftware's clinics typically see an increase of 30% in brand-new clients through online registrations alone.

Through the Clinic's booking page, all customers are encouraged to manage their account and book new services.

Each beauty Clinic has the alternative to add their own custom data for each customer. This allows BeautyShopSoftware to be customised to meet the specific requirements for the business with requirements for booking system.

The customer discount levels and discount vouchers allows the beauty Clinic to rewarding loyal customers with credit balance, gifts cards, voucher cards. Discounts apply both within beauty Clinic or when customers are buying services through the Clinic ‘s own booking page.

They can view, update and check the status of their appointments, view the progression of any appointment placed and ensure that their profile is maintained up to date, so saving the Clinic this job.

CLIENT CARD

Impress your customers with exceptional customer service. Customer Card organise useful customer information such as contact details, service history, staff preferences and more details. You can even showcase great results with pictures.

Understand the developing needs of your customers with comprehensive records of previous treatments, services and products.

Keep tracking of useful customer information, such as contact info, favourite therapist/stylist, total spend for products and services, loyalty cards, voucher cards, as well as a lot more …

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

CLIENT PHOTOS

Picture management is about more than taking images. It’s about providing each customer with a library of expressive possibilities.

Use it simply, or use it strongly, update the pictures at any time for acontrol of your customers cards.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

NOTES CONTROL

With our NOTES feature the user reaches the page where staff members and the general manager write important notes for the Clinic.

This feature contains three other secondary pages, as follows: GENERAL NOTES for all staff members, QUOTATIONS NOTES for all the ingredient quotas used in client’s treatments and MANAGER NOTES containing notes left by the Head of the Clinic for the Clinic Manager. On these features, notes can be created, replied to and deleted. You can even search for notes by name or keywords, using the search box .

POWER PLATES

From this feature you can manage the power plates courses.
Power plates courses are daily usage packages of course minutes for a specific period of time.
Each power plates course has a daily minute use limit and a total duration (ex 1 day, 1 month, 3 months).
Total course minutes are calculated as daily use minutes * course duration.
For this type of course, a session represents the usage of x “daily use minutes”.

The customer can only use a session from a power plates course per day. When a session is used the daily use minutes is subtracted from the course total minutes count.

The course from which the session will be used is selected automatically by the highest duration first. It will first use a session from the “3 Months” course before using a “One Session” course.

STAFF ROTA

Set employee schedules, holidays or off-days. Print out their schedules and enable them to “clock in” and “clock out” their user when using the system.

Also you have a penalty system if their are in late more than 10 minutes (customizable) and you can use it to check who is in and who is not and their times. ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable! Make your Clinic more efficient! Make the most of your time!

SPENDINGS CONTROL

Using this feature the user can note here the private expenses recorded on a given day, by whom were they made, the amount spent and what it represents.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

SUNDRIES CONTROL

Using this feature the user can note here the sundries expenses recorded on a given day, by whom were they made, the amount spent and what it represents, for example cleaning solutions, paper rolls, wax, etc.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

COMMISSIONS

Clinic Software Commission facility will use the information on your system to immediately work out what commission is owed to your staff.

Save time – no longer will you need to spend lengthy hours working out what commission your staff have earned, let BeautyShopSoftware do the hard work for you!

Clinic Software additionally makes it easy for your staff to view how well they are performing and can be used as a motivational tool also!

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

BUSINESS PERFORMANCE CALCULATOR

Use our powerful reports to forecast your income, monitor staff activity by appointments utilization, shifts duration and early/late times, automatically calculate commissions with individual settings per each treatments or by lower/upper income limits, determine customer satisfaction using our automatic appointment reviews.

INVENTORY AND STOCK MANAGEMENT

Have a detailed view of your stock situation using our reports, organise the stock in storage rooms and view stock utilization history.

Use our consumables feature to automatically calculate the usage of products during treatments and deduct them from the stock.

Our system also automatically can notify you when the stock of a product is low and how many you need to order.

You can also issue stock requests to the back-office using our stock take feature.

ACCOUNTS

Keep your clients organised under accounts that track all activity from both the main software and the integrated online booking.

View all the client's activity under the activity timeline of the profile, use the account balance feature to pay off treatments or deposit sums, fully tracked courses of services by sessions and spend minutes, custom body composition and treatment records, consent forms, rejuvenation procedures and more.

INCOME

View the income of your clinic using the till totals report for any interval, use the forecasting report to assess your performance.

Calculate the staff commissions using the commission sheets report, the commissions can be set for each treatment and staff member individually or globally using lower and upper limits on the services categories.

EXPENDITURE

Track your spending by each location and staff using the spending private and spending salon features.

Calculate the profit of sales for products using the product sales report.

INSTALMENTS

A client prescription can be paid in advance or in instalments.

Our software will indicate you the number of recommended instalments and if you should ask for an initial payment.

Keep on hold the prescriptions issued to clients and retrieve and activate them when the client requests for it.

Patch Tests

With the Patch Test feature you will manage the patch tests for your services, sessions and courses. A course can have one or more path tests for its sessions (ex: LASER 1-10).

You will be able to add patch tests for your customers and fill the Area Interested and Course Recommendations for a specific course.

When a patch test is added it record the therapist (application current logged in worker as displayed in the right panel) and the date it was added.

The patch test status (no show, no return, customer returned and paid) it could set on the first update of the pach test status.

ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

SESSION COURSES

Each time a client has a session, their course or package, if any type of, is immediately readjusted by the appropriate number of available units or available minutes. There’s no need for you to manually calculate the number of sessions remaining on each of your clients courses. It’s all provided for you and automatically calculate by our smart software.

Our software is special in that it can maintain any number of course types simultaneously for each customer. For instance, a client might have 15 tanning minutes, 7 facial sessions, 2 nail treatments remaining on their account and 1 laser course.

Our software keeps all these details accurate for you so you can spend time looking after your customer and not your accounts.

MINUTES COURSES

The tanning feature is made with the tanning industry sector in mind. The tanning minute modules allow you to record down customer details, and give them an account on the system. You can set the minutes and packages you want to offer your customers and then update their minutes. The most effective tanning centres monitor their business and customer accounts well, and with this system, when the customers come in, you can reduce the minutes to keep accurate records.

We understand that Tanning Salons also like to offer beauty courses. This is why we have set up a courses module into the system so you can set up your courses, services, times and the prices. Customers can set themselves up for services and courses. You can use the minutes courses for tanning services, electrolysis, power plates or any other courses session based on tracking minutes.

TANNING INTERFACE

Create tanning packages to motivate your clients to buy in bulk and keep coming back.

Create mothly packages for example 100 minutes pack, 200 minutes pack, 300 minutes pack, sell each minute and start using a full tracking system for your tanning services.

You can specify the number of tans, discount, and time frame for each package right in Clinic Software system. ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.

We Offer More Than Just A Software! Make your Clinic more profitable!
Make your Clinic more efficient! Make the most of your time!

WAITING LIST

Our software is unique with another great feature because it tracks how long a walk in has been waiting for as well as in service and who is the next customer in the treatment room.

The Walk In management capabilities will improve your tracking of walk in clients and improve your front desk efficiency.

From waiting list you can add your appointment direct in the Day Book with only one click.
ClinicSoftware.com is guaranteed to increase your profitability and empowers you to be in complete control of every aspect of your practice.

The bottom line is: ClinicSoftware.com will take your practice to the next level… Guaranteed!

Whether your practice is new or established, small or large, ClinicSoftware.com is designed to continue the growth of your clinic.

Managing just one or hundreds of professionals is easy!

ClinicSoftware.com will automatically track a wealth of information for you regarding all facets of your business.