At a Glance
Changing an appointment's status marks where it stands — booked, confirmed, arrived, completed or no-show — so the diary reflects reality and reporting stays accurate. ClinicSoftware.com updates status in a click, feeding attendance and no-show figures automatically.
What is appointment status?
Appointment status shows the stage of each booking, from confirmed through arrived to completed or no-show. It keeps the diary honest and feeds reporting. ClinicSoftware.com updates it in a click.
Why keep status up to date?
Accurate status drives attendance and no-show reporting, shows the team who has arrived, and triggers the right follow-up, so the diary is a true picture of the day.
Frequently Asked Questions
What is appointment status?
The stage of a booking — confirmed, arrived, completed or no-show. ClinicSoftware.com updates it in a click and feeds reporting.
Why keep status up to date?
It drives attendance and no-show reporting, shows who has arrived, and triggers the right follow-up.
Does status feed no-show reports?
Yes. Marking a no-show updates your no-show figures automatically.
Can I change status quickly?
Yes. Status is changed in a click from the appointment.
How It Works in ClinicSoftware
01
Open the appointment
02
Set its status (arrived, completed, no-show)
03
The diary and reports update
04
Follow-up triggers where relevant
Change the status of any appointment — from Confirmed to Arrived, In Progress, Completed, No Show, or Cancelled — with a single click. Status tracking gives you a real-time view of clinic flow, feeds into reports accurately, and triggers automatic communications to clients at each status change.
How It Works
01
Open an appointment in the diary or from the client profile
02
Click the Status dropdown and select the new status
03
Optionally add a note explaining the status change
04
The diary updates instantly and the appropriate automated communication is triggered
Key Features
Multiple Status Options
One-Click Update
Automatic Client Communication
Diary Real-Time Refresh
Status History Log
No-Show Flagging
Report Integration
Bulk Status Update
Pro Tips
Train all receptionists to mark clients as Arrived the moment they walk through the door
Always record No Shows — they feed into a client no-show rate that informs your deposit policy
Use the In Progress status to see at a glance which therapists are currently with clients